Payroll & Accounts Payable Specialist

Location: Austin, Texas
Job # 11737890
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milk + honey was founded in 2006 by Alissa Bayer, and has since become Texas’ premier destination for an exceptional day spa experience. From a single standalone spa in downtown Austin, milk + honey has grown to include a collection of five spas—with two more slated to open in early 2019 and national expansion on the horizon. With a core menu of therapeutic treatments and select seasonal specials, milk + honey operates with a philosophy centered on healing, wellness, and relaxation. milk + honey spas use only the cleanest products for every treatment and the brand is a champion of organic, non-toxic ingredients. milk + honey’s eponymous product line—used throughout the spas and sold in-spa and online—was born in 2013 and developed in collaboration with a team of more than 50 estheticians and massage therapists to be hyperclean and effective, made with only the highest-quality ingredients and pure essential oils. milk + honey was at the forefront of the clean beauty revolution over a decade ago and continues to redefine and democratize the day spa experience for everyone by providing therapeutic and accessible respites and effective and luxurious skincare products to indulge, unwind, and cleanse the body and mind.

Payroll & Accounts Payable Specialist 
 
The Payroll & Accounts Payable Specialist performs a full spectrum of duties designed to support the organizational and financial needs of all milk + honey locations + Inc level operational functions. The Payroll & Accounts Payable Specialist reports into the Controller.
 
The essential duties and responsibilities for this position include:
 
Payroll
  • Responsibility for all functions of payroll. This will include processing payroll for all locations, submitting payroll and solving any errors associated with payroll
  • Ensure time cards are accurate and recorded properly
  • Communicate missed time clock punches and send weekly approaching overtime report to location managers
  • Be a contact person for any audits that involve payroll functions such as EEOC reporting, DOL inquiries, 401k audit and testing, TWC investigations, worker’s comp audits etc.
  • Conduct timely payroll audits to assure that all deductions and wages are correct
 
Accounts Payable
  • Code invoices with appropriate GL account and enter in Quickbooks
  • Process AP payments through ACH or checks
  • Set up Expensify reports for credit card payments and review coding
  • Reconcile credit card transactions
  • Research and resolve vendor correspondence and invoice/payment issues
  • Perform month-end journal entries and reconciliations related to areas of responsibility
  • Assist in development and implementation of new procedures to enhance workflow of the department
 
Qualifications
  • 1-3 years payroll and/or accounts payable experience required
  • Knowledge of Quickbooks preferred
  • Intermediate Excel and Word skills
  • Degree preferred
  • Excellent communication skills and ability to work on a dynamic team
 
General
  • Must be able to sustain reasonable physical activity for the duration of a scheduled shift
  • Must be able to hear so as to effectively understand co workers needs
  • Must be able to lift up to 25lbs
  • Any other reasonable requests to make your department a success
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